REQUEST FOR APPROVAL TO PURCHASE USING AN ELECTRONIC PURCHASE ORDER (EPO) OR CREDIT CARD
In order to have an electronic purchase order generated or an item paid via the Credit Card, staff need to complete the “Request for Approval to Purchase” form and send to Finance at WACRH by clicking on the Submit button at the bottom of this form.
The Finance officer will generate an EPO or pay via Credit Card. This process will expedite payment to the supplier and will also assist us in knowing what our encumbrances and meet our audit requirements.
DESCRIPTION OF GOODS OR SERVICES
- Purchases < $1,000 do not require a written quote.
- Purchases > $1,000 and < $9,999 require one written quote or if using a UWA preferred supplier, a written quote is not required.
- Three quotes required for any purchases over $10,000. A Quote Waiver form is needed if you cannot get three quotes. Please email quote(s) to finance-Wacrh@uwa.edu.au
Delivery Address- ie Geraldton, Milford St, Mt Magnet, Perth, Karratha
If you are requesting to purchase then you need to know what project grant that it will be charged to. Your purchase may fall into several project grants in which case you should select these and indicate in the Comments box how the expenditure is to be split across the PG’s.
Does this expenditure need to be pre-approved by your Manager or Director? Has this been done? Please provide details & attach approval email if available.
WHEN EPO REQUIRED
PLEASE NOTE: that EPO’s will usually be generated within 24hrs. However it would be appreciated if you could plan appropriately so that you don’t need to request approval within one to three hour
REASON FOR REQUEST
For example, replace broken item in student accommodation [address], catering for [name of event / reason], stationery, conference etc.
Does GST Apply
Yes / No
Hint: You can ether send the .msg file of save the email to a pdf to attach the file